Best AI Meeting Note Takers & Assistants
Compare the top AI tools for automatically recording, transcribing, and summarizing your meetings
The average professional spends 31 hours per month in meetings. Add in the time writing up notes, sending follow-ups, and tracking action items - and meetings become a massive productivity drain.
AI meeting assistants change the equation. They join your calls, record everything, transcribe in real-time, and generate summaries so you can focus on the conversation instead of scrambling to take notes. The best ones integrate with your CRM, Slack, and project management tools to turn meetings into automated workflows.
We tested the leading AI note takers across Zoom, Google Meet, and Microsoft Teams to help you find the right fit. Whether you need a generous free tier, unlimited transcription, or advanced analytics - there’s a tool for your workflow.
What We Looked For
When evaluating these tools specifically for this use case, we focused on:
- Transcription accuracy across different accents and audio quality
- Quality and speed of AI-generated summaries
- Free tier generosity (minutes, features included)
- Integration with video platforms (Zoom, Meet, Teams)
- CRM and productivity tool integrations
- Multi-language support
- Price relative to usage needs
Quick Comparison
| Tool | Best For | Starting Price | Free Tier | Our Rating |
|---|---|---|---|---|
| Fathom | Individuals and sales teams who want premium fe… | $15/monthly | ✅ Yes | N/A |
| Fireflies.ai | Sales teams and businesses needing unlimited tr… | $10/monthly | ✅ Yes | N/A |
| Otter.ai | Teams needing a proven, established meeting tra… | $13/monthly | ✅ Yes | N/A |
| MeetGeek | Teams wanting detailed meeting analytics and th… | $15/monthly | ✅ Yes | N/A |
| tl;dv | Sales and customer success teams needing multi-… | $18/monthly | ✅ Yes | N/A |
| Notta.ai | Multilingual teams and users who need transcrip… | $8.17/monthly | ✅ Yes | N/A |
Detailed Reviews
Fathom
Free AI meeting assistant with unlimited recording and instant summaries
Pricing: $15/monthly | Free tier: Unlimited recordings, 5 AI summaries/month Premium $15/mo annual ($19 monthly). Team $19/mo. Team Pro $29/mo.
What we like:
- ✅ Most generous free tier (unlimited recordings and transcription)
- ✅ Lightning-fast AI summaries (30 seconds vs 5+ minutes for competitors)
- ✅ 95% transcription accuracy - among the best in class
- ✅ Native CRM integration with HubSpot and Salesforce
- ✅ Real-time coaching features for sales teams
- ✅ Y Combinator backed with 500,000+ users
What to watch out for:
- ⚠️ No mobile app (desktop only)
- ⚠️ Visible bot joins meetings (some find this intrusive)
- ⚠️ Limited to 5 AI summaries on free plan
- ⚠️ Only supports Zoom, Google Meet, Microsoft Teams
Best for: Individuals and sales teams who want premium features without paying - best free tier available
Fireflies.ai
AI meeting assistant that transcribes, summarizes, and analyzes conversations
Pricing: $10/monthly | Free tier: 3 transcription credits, 800 min storage Pro $10/mo annual ($18 monthly). Business $19/mo annual. Enterprise $39/mo.
What we like:
- ✅ Unlimited transcription on paid plans (no minute caps)
- ✅ 60+ language support (far more than competitors)
- ✅ Strong CRM integrations (Salesforce, HubSpot on Business+)
- ✅ AskFred AI chat to query your meetings
- ✅ 200+ AI-powered apps for workflow automation
What to watch out for:
- ⚠️ Free tier very limited (only 3 transcriptions)
- ⚠️ AI credits system can be confusing
- ⚠️ Storage limits on lower tiers (8,000 mins on Pro)
- ⚠️ Some users report accuracy issues with accents
Best for: Sales teams and businesses needing unlimited transcription with CRM integration
Otter.ai
AI meeting assistant that records, transcribes, and summarizes in real-time
Pricing: $13/monthly | Free tier: 300 mins/month, 30 mins/conversation Pro $8.33/mo annual ($16.99 monthly). Business $20/mo annual. 20% student discount available.
What we like:
- ✅ Market leader with largest brand recognition (500K+ monthly searches)
- ✅ Real-time transcription with live collaboration
- ✅ OtterPilot joins meetings automatically even when you can’t
- ✅ Strong integrations with Zoom, Google Meet, Microsoft Teams
- ✅ Searchable meeting history with keyword highlights
What to watch out for:
- ⚠️ Free tier is limited (300 mins/mo, 30 min conversations)
- ⚠️ Speaker identification can be inconsistent in noisy environments
- ⚠️ Customer support response times criticized by some users
- ⚠️ Only supports English, French, and Spanish
Best for: Teams needing a proven, established meeting transcription solution with strong collaboration features
MeetGeek
AI meeting assistant with automatic recording, transcription, and team insights
Pricing: $15/monthly | Free tier: 5 hours/month, 3 months transcript storage Pro $15/mo (20 hrs). Business $29/mo (100 hrs). Enterprise $59/mo (unlimited).
What we like:
- ✅ Excellent analytics and meeting insights dashboard
- ✅ 100+ language support for transcription
- ✅ HD video recording (Pro and above)
- ✅ Flexible plan mixing for teams (free + paid users)
- ✅ Strong integration ecosystem (Slack, Notion, CRMs)
- ✅ Pay-as-you-go option for overflow ($0.50/extra hour)
What to watch out for:
- ⚠️ Free tier limited to 5 hours/month
- ⚠️ AI summaries quality inconsistent in early reviews
- ⚠️ Bot reliability issues reported (occasional no-shows)
- ⚠️ No real-time transcription
Best for: Teams wanting detailed meeting analytics and the flexibility to mix free/paid plans
tl;dv
AI meeting recorder with unlimited free transcription and multi-meeting insights
Pricing: $18/monthly | Free tier: Unlimited recordings, 10 AI notes lifetime Pro $18/mo annual ($29 monthly). Business $59/mo annual ($98 monthly).
What we like:
- ✅ Unlimited free recordings and transcripts (truly free forever)
- ✅ 30+ language support with speaker identification
- ✅ Multi-meeting intelligence (analyze trends across calls)
- ✅ Custom meeting note templates
- ✅ Deep CRM integrations on Business plan
- ✅ EU-based with strong privacy/GDPR compliance
What to watch out for:
- ⚠️ Only 10 AI notes on free tier (lifetime, not monthly)
- ⚠️ 3-hour max recording limit on all plans
- ⚠️ Business tier is expensive ($59/mo)
- ⚠️ Limited to Zoom, Google Meet, Microsoft Teams
Best for: Sales and customer success teams needing multi-meeting insights and CRM automation
Notta.ai
AI transcription tool with real-time translation and 58+ language support
Pricing: $8.17/monthly | Free tier: 120 mins/month, 3 mins per file Pro $8.17/mo annual ($13.99 monthly). Business $44/mo annual for teams.
What we like:
- ✅ Best-in-class language support (58 languages, bilingual transcription)
- ✅ Real-time translation during meetings
- ✅ Can transcribe uploaded audio/video files
- ✅ YouTube video transcription feature
- ✅ Most affordable Pro plan ($8.17/mo)
- ✅ Mobile app available
What to watch out for:
- ⚠️ Free tier very restrictive (3 mins per file)
- ⚠️ Speaker identification sometimes inaccurate
- ⚠️ Less robust meeting features compared to competitors
- ⚠️ Accuracy drops with heavy accents or background noise
Best for: Multilingual teams and users who need transcription beyond just meetings
Frequently Asked Questions
What’s the best free AI meeting note taker?
Fathom offers the most generous free tier with unlimited recordings and transcription - features competitors charge $20+/month for. The catch is you only get 5 AI summaries per month. tl;dv also offers unlimited free recordings but limits AI notes to 10 lifetime. For occasional use, both are excellent.
Do meeting participants know they’re being recorded?
Yes - all these tools either announce the recording or join as a visible bot participant. This is required by law in most jurisdictions. Fathom and tl;dv’s bots are visible but unobtrusive. Some users prefer tools like Otter that integrate more invisibly.
Which tool has the best transcription accuracy?
Fathom claims 95% accuracy and consistently ranks highest in user reviews. Fireflies and Otter are close behind. Accuracy drops for all tools with heavy accents, technical jargon, or poor audio quality. Most tools let you add custom vocabulary to improve accuracy.
Can these tools transcribe in languages other than English?
Yes, but coverage varies widely. Notta leads with 58 languages including bilingual transcription. tl;dv and Fireflies support 30+ languages. Otter is limited to English, French, and Spanish. Check language support if you have multilingual meetings.
Will an AI note taker work with my video platform?
All tools in this guide work with Zoom, Google Meet, and Microsoft Teams. Most also support Webex. For other platforms or in-person meetings, check each tool’s compatibility - Notta offers broader support including mobile recording.
How do these tools handle sensitive or confidential meetings?
Reputable tools like those listed here use encryption and don’t train AI on your data. tl;dv is EU-based with strong GDPR compliance. For highly sensitive content, check each tool’s security certifications - Enterprise plans typically offer additional controls like SOC 2 compliance and private data storage.
Can I integrate meeting notes with my CRM?
Yes - most tools offer CRM integration, but the depth varies. Fathom has native HubSpot and Salesforce sync. Fireflies and MeetGeek integrate via their Business plans. tl;dv offers deep CRM automation on Business tier. Check your specific CRM’s compatibility before choosing.
The Bottom Line
For most people looking at this use case, Fathom offers the best balance of features and value. However, your specific needs matter:
- On a budget? Start with the free tiers from Copy.ai or ChatGPT
- Running a sales team? Lavender or Instantly give you the specialized features you need
- Need maximum personalization? SmartWriter’s prospect research is unmatched
The best tool is the one you’ll actually use consistently. Most offer free trials, so test 2-3 before committing.
Last updated: December 2025. Prices and features verified as of this date.